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Use case

Reminders across time zones and devices

A message that was read is not the same as a task that was taken. You asked at 22:00 your time. They opened it at 07:00 theirs, in a scroll of forty other messages, and it was gone by the second coffee.

Start with GoogleSee shared reminders
A woman on a video call at her home-office laptop

Chat is a good place to say something and a bad place to keep it.

A thread moves. A reminder does not. The difference matters most when the person you need has already gone to bed.

What actually goes wrong in a distributed handover

Distributed teams rarely fail on big things. They fail on the small handover that crossed a time zone and never landed anywhere with a clock on it.

  • You asked at the wrong end of a day

    The request was reasonable and clearly written. It arrived at 22:00 their time, sat overnight, and was buried by morning stand-up. Nobody refused it. Nobody took it either.

  • Read is not accepted

    Two ticks, a thumbs-up reaction, and no shared understanding of who owns it. You will find out on Thursday, when it is a problem rather than a task.

  • Everyone's clock is different

    "End of day" means four different times on a five-person team. "Before the release" means whatever the release is doing this week.

  • The recurring one that nobody re-sets

    The weekly report, the licence renewal, the rota. It lived in one person's head, and then that person went on leave.

How to hand somebody a task and know it landed

Four steps, and the fourth is the one most tools do not have.

  1. Create it as a reminder, not a message

    Give it a title, a date and a time. That alone removes "end of day" from the conversation, because the reminder holds an actual time rather than a phrase you both interpret.

  2. Share it with a person, or assign it inside a team

    You can share a reminder with one colleague, or group people into a team and assign it to a member. It reaches them as a push notification on their phone, not as another line in a channel.

  3. Wait for accept or decline

    They respond, and the reminder carries the status: Pending, Accepted or Declined. A decline is useful information, delivered early, rather than a silence you find out about later.

  4. Escalate only the thing that genuinely cannot wait

    For the release blocker at an awkward hour, a reminder pointed at their verified number places a real phone call. It does not require them to have Timelee open, or installed. Use it sparingly, or it stops working.

One account, whichever device is nearest

Distributed work is not only distributed across places. It is distributed across the laptop where you plan, the phone that is with you in a different room, and the tablet you read on in the evening.

Timelee runs on Android, iPhone and the web on one account. A reminder you create in the browser syncs to your phone, and your phone is what schedules and rings it. That is the right division of labour: a laptop is good at typing and bad at finding you.

The whole app is translated into 32 languages, four of them laid out right to left, and the language carries through to what the server sends — a spoken reminder call arrives in the language the person set, not the server's.

  • Create on the web, ring on the phone
  • 32 languages across all platforms, including Arabic, Hebrew, Urdu and Persian
  • Google sign-in, so there is no team password to distribute
A laptop and smartphone side by side on a desk with a notebook

The pieces a distributed team uses

  • Shared and team reminders

    Assign to a person or a team member, and see Pending, Accepted or Declined rather than guessing.

  • Your calendar beside your reminders

    Connect Google and your events appear next to your reminders, so you can see what is already in a day before adding to it. Timelee reads your calendar; it never writes to it.

  • Repeats on the days you actually meet

    Everyday, Weekdays and Weekends presets, or the seven day toggles set by hand for a Tuesday and Thursday rhythm.

  • Categories that keep work and home apart

    Work, Personal, Meeting and four more come built in, each with a colour, and you can add your own. Filter the dashboard and every count recalculates.

  • History as a record

    Completed reminders stay in History. Useful in a team that cannot see each other work.

  • 32 languages

    Including the email and the spoken call, in the language each person set for themselves.

This is a reminder app, not a project tool

Timelee will not replace your tracker, your board or your documentation. It handles the layer underneath those: the individual commitments that live between the stand-up and the sprint review, and that currently survive only in chat. If a task needs an owner, a status and a discussion, put it in the tracker. If it needs to reach a person at a specific moment, put it here.

Assign one thing this week and watch for the accept

Sign in with Google, share a single reminder with a colleague, and see the difference between a message that was read and a task that was taken.

Start with GoogleSet it up on a laptop. It rings on your phone.

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