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Use case

The jobs that only you remember

The deadlines that cost you most are the ones that come round once a year. The insurance renewal, the VAT date and the licence expiry all live in an email you archived eleven months ago, and the only system holding them is you remembering in time.

Start with GoogleSet it up on a laptop
A shop owner going through paperwork behind the counter

The once-a-year list, which is the expensive one

  • Public liability and employer's liability insurance renewal
  • Any trading, premises, alcohol, waste-carrier or vehicle operator licence with an expiry date
  • Accounts filing, the tax return and each VAT or equivalent period end
  • Payroll year end, pension re-enrolment and any annual staff review dates
  • Equipment inspections, calibration, PAT testing and service contracts
  • Domain, hosting, card-terminal and software subscription renewals
  • Lease break clauses and rent review dates, which are the ones with no reminder email at all
  • Trademark and certification renewals, where a lapse is far more expensive than the renewal

Yearly obligations fail in a way monthly ones do not

A monthly job is self-correcting. Miss it once and you notice within four weeks, because the next one comes round and reminds you the last one did not happen. Nothing about a yearly job corrects itself. The feedback arrives as a lapsed policy, a penalty notice, or a licence that expired three weeks ago.

The usual system is the renewal email, and the usual system fails for a boring reason: it goes to a shared inbox, or to Promotions, or to an address that belonged to somebody who left. It is a single delivery, from a third party, to a channel you do not control.

The fix is to hold the date yourself, on a yearly repeat, with a pre-alarm long enough to do something about it. The renewal email then becomes a confirmation of something you already knew rather than the only warning you get.

What the owner's week runs on

The annual list is the expensive half. This is the half that runs every day and never stops.

  • Repeats that match trading days

    Seven independent day toggles plus Everyday, Weekdays and Weekends presets. A cash-up on trading days and a deep clean on a Monday are two different patterns, not one weekly repeat.

  • Jobs handed to staff, with a record

    Assign a reminder to a team member. It arrives on their phone, they accept or decline, and you can see which. That is a rota you can check rather than a conversation you remember having.

  • Categories that separate the sides of it

    Work, Office, Shopping, Meeting and your own, each with a colour. Filter to one and every day count recalculates, so the ordering list is not sitting in the same view as the filings.

  • Ordering lists you build by tapping

    A Bucket is a list reminder built from a searchable catalogue, with the search working in English, Hinglish and Hindi. The whole list rings as one reminder on the day you order.

  • Callbacks with the number attached

    The supplier chase, the customer you promised to ring back, the accountant. Set against the contact so the prompt and the number arrive together.

  • Evidence that it was done

    Completed reminders stay in History. When an inspector, an insurer or an accountant asks whether a check happened, that is a plain answer rather than a reconstruction.

Set it at the desk. It rings where you are standing

Owners do their planning in the fifteen minutes before opening or the hour after closing, at a laptop, with the paperwork in front of them. That is the right place to build a year of reminders, because the dates are on the documents you are already holding.

The web dashboard creates and edits every reminder kind: repeating, medication, place, life events, buckets, call reminders, shared reminders and the delivery setting on each. Three counts at the top — Overdue, Today, Completed — and five tabs beneath with live counts.

Then the phone does the firing. You are on the floor, in a van or in a supplier's yard when the reminder is due, and that is where it rings.

  • Quick add takes a one-line to-do with !high for priority, #tag for a tag and @work for a category
  • Focus mode runs the list one item at a time from the keyboard
  • Google Calendar events appear next to your reminders — Timelee reads your calendar and does not write to it
A shop owner working at a laptop in a back office

Put a year in, in about an hour

Do it once, with the folder of paperwork open beside you.

  1. Work through the documents, not your memory

    Every policy, licence and contract has its date printed on it. Create a yearly repeating reminder as you go, so the reminder list is built from the paperwork rather than from what you happen to recall.

  2. Put a five-hour pre-alarm on each one

    For anything needing quotes, documents or somebody else's signature, add a second pre-alarm earlier still. The pre-alarm is a separate ring from the reminder, so you get both.

  3. Raise the three that carry a penalty

    Filing dates and licence expiries are the ones where being late has a fixed cost. Those belong on Critical: alarm, then in-app call, then a phone call 10 min later if missed.

  4. Hand out what is not yours

    Assign the recurring floor jobs to the people who do them, and keep the dated obligations yourself. Accepted and declined are recorded either way.

A reminder is not a compliance system

Timelee will ring you on the day. It does not know your filing obligations, it does not check them, and it holds no certification of any kind — no SOC 2, no HIPAA, no ISO 27001, and we will not put a badge on a page we have not earned. What it gives you is a date you control, delivered on a channel you control, instead of relying on somebody else's renewal email reaching an inbox somebody still reads.

Start with the four dates that carry a penalty

Insurance, the licence, the filing and the lease. Yearly repeat, five-hour pre-alarm, Critical delivery. Then add the rest at your own pace.

Start with GoogleOpen the web dashboard

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